Executive / Personal Assistant (preferably based in Dubai)
Executive & Personal Assistant to Founder (Hybrid Role – Remote / Dubai Time Zone)
About the Role
We're looking for an exceptional Executive & Personal Assistant to support the Founder & CEO of a fast-growing direct-to-consumer beauty brand group.
This is a hybrid role — combining high-level executive support (calendar, communication, operations) with light personal coordination (travel, appointments, and logistics).
You'll be the right hand to a founder managing multiple companies and projects across beauty, technology, and real estate. The ideal candidate is sharp, discreet, proactive, and thrives in a dynamic, fast-paced environment.What You'll Do
Executive Support (≈80%)
Manage a complex global calendar across multiple time zones — scheduling internal and external meetings, protecting focus time, and aligning with department heads.
Prepare meeting briefs, notes, and follow-ups — ensuring clear next steps and accountability.
Coordinate cross-department tasks in ClickUp, Notion, and Slack; maintain visibility on project status and upcoming deadlines.
Assist in recruiting and onboarding processes, coordinating interviews and follow-ups with candidates.
Support in creating presentations, documents, and reports for internal meetings and external partners.
Maintain discretion with highly confidential business and financial information.
Personal Coordination (≈20%)
Organize travel logistics (flights, hotels, transfers, visas) for both business and personal trips.
Manage personal calendar items, appointments, and reservations to avoid conflicts with business commitments.
Assist with lifestyle management — including property-related coordination, deliveries, and select personal vendors.
Handle occasional personal purchases, research, or gift sourcing.
Who You Are
Experienced: 3+ years as an Executive Assistant or Chief-of-Staff-style role, ideally supporting a founder, CEO, or C-level in a startup or DTC environment.
Proactive communicator:
You anticipate needs, follow up without being asked, and write clearly and professionally.
Contract duration of more than 6 months. with 30 hours per week.
Mandatory skills:
Personal Administration, Executive Support
